DocuLaunch™

Program Pricing

We believe in pricing transparency. This page explains how our pricing works, what factors affect cost, and how to choose the right plan for your business. You’ll find real numbers, clear deliverables, and a breakdown of exactly what you’re paying for.

No vague promises. No hidden fees.

How Our Pricing Works

We charge a flat monthly fee of $7,500 with a minimum commitment of 3 months.

Three months (90 Days) is the average time clients spend in our DocuLaunch program.

Within that time, we can cover about 10-12 processes.

That means your processes are fully mapped out, agreed upon with ways to improve identified and packaged up inside of your new searchable knowledge base.

In some instances, clients choose to extend past their three months in the instance they want to cover more than 10-12 processes.

At the end of the 90 days, many clients also choose to add on a Live Implementation Workshop Day or a Custom Company AI Assistant, which is priced separately based on your team size and needs.

What it costs

DocuLaunch™

Virtual Facilitation: $7,500 / month

Most engagements last 3 months ~ $22,500 Total Investment

What's Included:

  • Initial Assessment & Strategic Planning Session

  • Comprehensive review of existing Documentation

  • 90-Day Professionally Facilitated DocuLaunch Program

  • Knowledge Extraction Sessions with Subject Matter Experts

  • Process Mapping & Documentation Using Proven Templates

  • Total Team Alignment on Standardized Best Practices

  • Searchable Knowledge Base Implementation

  • Process Mindset Training for Long-Term Independence

  • Template & Framework Training for Your Team

  • Self-Sufficiency Training for Future Process Management

Is the DocuLaunch Program is Right For You?

If you're committed to doing this right and want to avoid the trial-and-error that slows most teams down, DocuLaunch is designed as a comprehensive 90-day solution.

In our experience, the fully facilitated program is the best fit for most companies seeking complete operational independence.

Some teams attempt to tackle process documentation on their own, but most find that professional facilitation dramatically increases their success rate and speed to results.

If you're unsure whether DocuLaunch is right for your team, talk with us.

We'll help you make the best choice.

Add On Services

As part of your DocuLaunch Program, we offer a select group of add-on services for teams who want to turbocharge their success.

In Person Kickoff Workshops

After completing your 90-day DocuLaunch program, some clients choose to bring our team onsite for a celebratory implementation workshop that transforms your documented processes into a living, breathing operational foundation.

During this intensive half-day experience, our expert facilitators work directly with your entire company to ensure everyone is aligned and equipped for success. We'll train your team on navigating and updating the knowledge base, establish clear protocols for escalating process questions, and reinforce the process mindset that keeps your operations scalable as you grow.

More than just training, these workshops serve as a powerful launch event that energizes your team around their operational transformation and creates lasting buy-in across all departments. It's the difference between having documented processes and having a process-driven culture.

In-person implementation workshops start at $5,000 plus travel expenses.

Custom Company AI Assistant

Beyond our core DocuLaunch program, we offer the opportunity to supercharge your documented processes with a custom AI assistant built specifically for your business.

Imagine having instant access to all your operational knowledge through an intelligent chat interface—like ChatGPT, but trained exclusively on your documented processes, procedures, and company-specific information. Your team can get accurate answers to operational questions at lightning speed, without searching through files or interrupting colleagues.

This AI assistant becomes your organization's memory, providing instant guidance on everything from complex procedures to simple policy questions, ensuring consistent execution across your entire team while reducing the time spent hunting for information.

Custom Company AI implementation includes setup, training on your knowledge base, and ongoing maintenance to keep your assistant current as your processes evolve.

Implementation starts at $9,750 with monthly access and maintenance at $1,500 for your entire team.

In addition to the DocuLaunch Program, there are a few other costs to consider when planning your operational transformation.

Understanding the Full Cost of DocuLaunch Implementation

Knowledge Base Software

Our team uses Coda.io as our exclusive knowledge base partner. The price of Coda varies, but most companies spend roughly $250/mo on the platform into the future.

Your Team’s Time

DocuLaunch requires an investment of your team’s time to work alongside BuildTheProcess. We do everything in our power to use their time as efficiently as possible. You can expect each process owner to spend about 4 hours per process.

Optional Add Ons

If you wish to get even more out of DocuLaunch and leverage the experts at BuildTheProcess, these optional add ons can take you farther and faster.

Frequently
Asked
Questions

  • The DocuLaunch Program is designed to be completed in 90 days to achieve operational independence with documented processes and knowledge base implementation.

    With that said, we don't lock anyone into a long-term contract.

    Our program is structured with upfront payments each month over the 3-month period with a 30-day cancellation notice.

  • The total cost is straightforward: $22,500 for the complete 90-day DocuLaunch Program.

    This includes all knowledge extraction sessions, process mapping, documentation creation, knowledge base implementation, and process mindset training.

    If you elect to have us come onsite for a live implementation workshop, that's an additional cost based on your team size and location. Some companies also choose to work with our AI team for a Custom Company GPT (powered by your new documentation) and other advanced automation, which is also scoped separately.

    The investment reflects the cost of achieving complete operational independence in 90 days.

    For many businesses, it's less about spending more, and more about spending strategically—with a focus on building internal capability that scales with your growth.

  • The ROI of implementing DocuLaunch varies by company, but the potential is significant. If you could eliminate even 25% of the time currently lost to operational chaos—searching for information, reinventing processes, or waiting for the "one person who knows how to do this"—what would that mean for your productivity and growth capacity?

    Many of the companies we work with found they were missing out on massive growth opportunities simply because they couldn't scale efficiently due to tribal knowledge and inconsistent processes. That changes quickly when you commit to this system.

    When you have documented processes, searchable knowledge bases, and teams trained with a process mindset, operations become predictable. Onboarding becomes faster. New hires get productive sooner. You'll reduce dependency on key individuals, eliminate bottlenecks, and scale without the growing pains. Most companies we work with see a 3 to 5 times improvement in onboarding speed and operational consistency, with much higher employee satisfaction and retention.

    As for timing, results begin during the 90-day program itself. The fastest gains come when tribal knowledge gets captured and your first processes are documented. For example, having a new hire follow documented procedures instead of shadowing someone for weeks has helped clients reduce onboarding time within the first month. These quick wins happen when you extract the right knowledge early and implement it systematically.

    Over time, as your operational foundation strengthens and your team develops process thinking, your growth capacity expands and your cost per new employee drops. That's where the long-term ROI compounds. You stop scrambling to fill knowledge gaps and start scaling predictably.

    Want to know what that looks like for your business? Start by asking: If we could scale 25% faster without operational chaos, what would that mean for our growth over the next 12 to 24 months? That's the kind of opportunity DocuLaunch was built to capture.

Ready to Take Control?

If you're ready to control your operations, stop relying on tribal knowledge, and become a scalable business that doesn't depend on individual contributors, it's time to start your DocuLaunch journey.